GPAthletes Privacy Policy

Last Updated: 08/28/2024

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At GPAthletes, we are committed to protecting and respecting your privacy. This Privacy Policy describes how we collect, use, store, and protect your personal information when you use our website https://www.gpathletes.com/ and our Services.

1. Information We Collect

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1.1. Personal Information

We may collect the following personal information directly from you when you use our Services:

• Contact Information: Full name, email address, phone number, postal address.

• Academic and Athletic Information: Academic history, grades, athletic achievements, performance videos, letters of recommendation.

• Payment Information: Credit/debit card details or other payment information required to process transactions.

• Identification Information: Date of birth, nationality, identification documents as necessary.

1.2. Usage Information

We may automatically collect information about how you access and use the Site and Services, including:

• Log Data: IP address, browser type, pages visited, access time and date, time spent on specific pages.

• Device Information: Type of device, operating system, unique device identifiers.

• Cookies and Similar Technologies: See section 6 for more details.

2. How We Use Your Information

We use the information collected for the following purposes:

2.1. Provision and Improvement of Services

• Service Delivery: To facilitate and provide the Services you request, including personalized advice and communication with universities.

• Personalization: To personalize your experience and offer content and recommendations tailored to your needs and goals.

• Service Improvement: To analyze and understand how our Services are used to improve their functionality and quality.

2.2. Communication

• Updates and Notifications: To send you information about service updates, changes in terms, and other administrative information.

• Marketing and Promotions: To send you promotional communications about new services, special offers, and events. You can opt-out of these communications at any time.

2.3. Payment Processing

• Secure Transactions: To process payments and prevent fraud during financial transactions.

2.4. Legal Compliance

• Legal Obligations: To comply with applicable laws, regulations, and legal requests.

• Protection of Rights: To protect our rights, privacy, security, or property, and/or that of our users and third parties.

3. How We Share Your Information

We may share your personal information with third parties in the following circumstances:

3.1. With Universities and Recruiters

• Admission Purposes: We will share relevant academic and athletic information with universities, coaches, and recruiters to facilitate your scholarship and admission applications.

3.2. Service Providers

• Third-Party Services: We may share information with trusted service providers who assist us in operating the Site and providing Services, such as payment processors, web hosting services, and analytics tools.

• Confidentiality Agreements: All service providers are bound by confidentiality agreements and may only use your information as instructed by us.

3.3. Legal and Security Compliance

• Legal Requirements: We may disclose your information if required by law or in response to valid legal requests.

• Protection of Rights: To protect and defend the rights, property, or safety of GPAthletes, our users, or others.

3.4. Business Transactions

• Mergers and Acquisitions: In the event of a merger, acquisition, asset sale, or bankruptcy, your personal information may be transferred as part of the transaction. We will notify you before your information is transferred and subject to a different privacy policy.

4. Data Retention

• Retention Period: We retain your personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.

• Data Deletion: Once your information is no longer needed, we will securely delete or anonymize it.

5. Information Security

• Security Measures: We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

• Access Limitation: Access to your personal information is limited to employees, contractors, and agents who need to know the information to operate, develop, or improve our Services and who are subject to confidentiality obligations.

• Secure Transmission: All financial transactions are processed through secure payment gateway providers and are not stored or processed on our servers.

6. Cookies and Similar Technologies

6.1. Use of Cookies

• Definition: Cookies are small text files stored on your device when you visit our Site.

• Purpose: We use cookies to enhance and personalize your online experience, analyze Site usage, and for advertising purposes.

6.2. Types of Cookies Used

• Essential Cookies: Necessary for the basic functioning of the Site.

• Performance Cookies: Help us understand how you interact with the Site, allowing us to improve its performance.

• Functionality Cookies: Allow us to remember your preferences and personalize your experience.

• Advertising Cookies: Used to deliver content and ads relevant to you.

6.3. Cookie Management

• User Preferences: You can control and manage cookies through your browser settings. However, disabling certain cookies may affect the functionality of the Site.

• Third-Party Tools: You can opt-out of interest-based advertising using tools provided by the Network Advertising Initiative or the Digital Advertising Alliance.

7. Your Rights and Choices

7.1. Data Protection Rights

Depending on your location and applicable laws, you may have the following rights regarding your personal information:

• Right of Access: Request access to the personal information we hold about you.

• Right to Rectification: Request correction of inaccurate or incomplete personal information.

• Right to Deletion: Request deletion of your personal information under certain circumstances.

• Right to Restrict Processing: Request limitation on how we process your personal information.

• Right to Data Portability: Request a copy of your personal information in a structured, commonly used, and machine-readable format.

• Right to Object: Object to the processing of your personal information for certain purposes, such as direct marketing.

7.2. Exercising Your Rights

• Contact: You can exercise your rights by contacting us at support@gpathletes.com.

• Verification: We may request additional information to verify your identity before processing your request.

• Response Time: We strive to respond to all legitimate requests within a reasonable timeframe, and in any case, within the timeframe required by applicable law.

8. International Data Transfers

• Processing Location: Your personal information may be transferred and processed in countries outside your country of residence, including countries that may not offer the same level of data protection.

• Adequate Safeguards: When we transfer your personal information internationally, we implement adequate safeguards, such as standard contractual clauses, to ensure your information is protected.

9. Children's Privacy

• Underage Users: Our Services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13 without parental or guardian consent.

• Parental Consent: If we discover that we have collected personal information from a child under 13 without consent, we will take steps to delete such information from our records.

10. Third-Party Links

Our Site may contain links to third-party websites. This Privacy Policy does not apply to those sites, and we are not responsible for the privacy practices of such third parties. We encourage you to review the privacy policies of each site you visit.

11. Changes to This Privacy Policy

• Updates: We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons.

• Notification of Changes: Any material changes will be notified through the Site or other appropriate means. The "Last updated" date at the top of this policy will indicate when the most recent modifications were made.

• Acceptance of Changes: Continued use of the Services after changes are posted constitutes your acceptance of those changes.

12. Contact

If you have any questions, comments, or concerns about this Privacy Policy or our privacy practices, you can contact us at:

• Email: support@gpathletes.com

• Postal Address: Harju maakond, Tallinn, Kesklinna linnaosa, Tornimäe tn 7-26, 10145

• Phone Number: +34 608 195 214

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You also have the right to lodge a complaint with the relevant data protection authority in Estonia or your country of residence.